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Reuse content, such as different types of objects, in your publications – it is a key benefit of Technical Publishing.

two technicians look at technical documentation

In Technical Publishing 14.2, content reuse is even easier

Reuse content, different types of content objects, in publications – it is a key benefit of Technical Publishing. For example, you can reference the same graphic or warning message from different XML content modules or reuse a generic content module or chapter in different document structures. This feature has many advantages, including improved consistency and reduced cost for content creation and translation. But these benefits only work if you can also keep track of where and how content is reused.

Technical Publishing lets you view any relation between parent and child. You can see all graphics used by a content module. And you can view all modules that use a specific graphic. You can immediately understand all documents impacted when modifying the reused graphic or content module.

Technical Publishing 14.2 includes the following new features for understanding reuse

See whether content is reused in multiple places

Immediately see whether an object has been used in more than one place. This helps you understand the impact of edits to that content object. The indicator is displayed next to each reused object.

Reuse indicator
A blue icon next to any object identifies it as reused in multiple locations.

Display all document structures referencing an object

In addition to showing a module’s direct parents, you can also see any documents that contain a reference to that object somewhere in their structure.

Graphic reused
View each document that references a specific object
somewhere in its structure.

Display all fragments inside a document structure

You can see all referenced fragments and graphics that are contained anywhere inside a document structure (e. g. embedded warning messages). This makes it is easier to find the objects used inside a document structure, then edit and manage them.

Fragments in structure
View all referenced children and referenced fragments within a structure.

Upcoming content reuse improvements

Technical Publishing 14.3 will include the option to show all link targets in the document structure. And you will be able to replace a child topic with a new copied or cloned object, so you can edit it without affecting other documents.

A picture of Aaron Matthiesen

Aaron Matthiesen is a software consultant at KGU Consulting, GmbH. Aaron started his career as a technical writer, and is now focused on helping customers implement efficient documentation processes with Teamcenter Technical Publishing. He has over four years’ experience in deploying content solutions in automotive and energy industries.

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Disclaimer: I am the author at PLM ECOSYSTEM, focusing on developing digital-thread platforms with capabilities across CAD, CAM, CAE, PLM, ERP, and IT systems to manage the product data lifecycle and connect various industry networks. My opinions may be biased. Articles and thoughts on PLMES represent solely the author's views and not necessarily those of the company. Reviews and mentions do not imply endorsement or recommendations for purchase.

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